We are
The European External Action Service (EEAS) supports the work of the High Representative in defining and implementing an effective and coherent foreign policy of the European Union. The EEAS supports his tasks of conducting the EU’s Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in his capacity of Vice President of the Commission. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.
EEAS RM.SECRE.1, Field Security Division is a dynamic team, responsible for providing security advice and support to EU Delegations worldwide, enabling their work assisting with the fulfilment of the legal duty of care obligation towards: EEAS staff and eligible dependents, assets and information.
The Division has three sectors: Operations, Resources & Logistics and Strategy. The Operations sector provides the link between HQ and field operations including the Regional Security Officer (RSO) network, comprising 71 RSOs (with 3 HQ RSO floaters and 68 RSOs based in Delegations). The Resources and Logistics Sector oversights the budget lines for Security services contracts (security static guarding and close protection worldwide), coordinates all security contract tenders worldwide, manages the procurement and maintenance of armoured vehicles, personal protective equipment, satellite communications, radio-communications networks, the Division’s human resources (including RSO network recruitment, rotation), and is involved in all security related financial, budgetary, legal and audit matters. The Strategy Sector is responsible for the drafting of policies, training of Security Management Teams, security e-learning tools, training of RSOs, Service Level Arrangements and the content of Hostile Environment Awareness Training courses.
We propose
A challenging position in the Field Security Division of Finance and Contracts Officer, within the Resources and Logistics sector of the Field Security Division (contract agent FGIV as per article 3b of the Conditions of Employment of Other Servants of the European Union (CEOS)).
Under the general overview or responsibility of the Head of Division, the Desk Officer will work within a small team and report directly to the Head of Sector when required/ appropriate.
The successful candidate will be part of a motivated team with a strong emphasis on collaboration and teamwork.
We look for
A highly motivated colleague who, under the supervision of an official, will:
- Monitor the Resources and Logistics sector’s Framework Contracts for Security Services, Radio installations and maintenance, purchasing and maintenance of armoured vehicles and other security equipment;
- Liaise with EU counterparts in EU Delegations: Heads of Administration, Delegation Security Coordinators and Regional Security Officers, on the situation and advancement of security purchasing and deployments;
- Coordinate budgetary procurement and legal matters with the relevant horizontal Divisions in Headquarters;
- Control the compliance with budgetary rules and sound financial management;
- Prepare the annual budgetary programme including planning the appropriation of budgetary funds according to the evolution of the existing and future contracts;
- Make a periodic budgetary and financial overviews;
- Coordinate and support the yearly accounting closure;
- Provide contribution for replies (and their follow-up) to ex-post control, Internal Audit Service, Court of Auditors and even OLAF reports or investigations concerning the contracts managed by the Division.
Legal basis
The vacancy is to be filled in accordance with the conditions stipulated under the Conditions of Employment of Other Servants of the European Union (CEOS). 1
The successful candidate will be offered a contract agent position (Function group IV); renewable contract for a maximum duration of 6 years (with a valid CAST exam).
Eligibility criteria
Candidates for this contract agent IV post should:
- – (i) have passed a valid EPSO CAST in FG IV ; or
– (ii) be registered in the EPSO Permanent CAST in FG IV https://epso.europa.eu/apply/job-offers_en?keyword=&contract=37&grade=Al… - have completed university studies of at least three years attested by a diploma;
- have the capacity to work in languages of CFSP and external relations necessary for the performance of their duties. Knowledge of other EU languages would be an asset.
- be a national of one of the Member States of the European Union and enjoy full rights as a citizen.
SELECTION CRITERIA:
Candidates should:
- have an excellent ability to maintain interpersonal relations and to ensure communication in a complex, multi-cultural environment;
- have strong numerical, drafting, communication and analytical skills combined with sound judgement;
- be stress resistant and able to work under tight deadlines;
- have excellent knowledge of the European Institutions, Financal Regulation and EU Public Procurement Directives; and
- have proficiency in the different financial data systems such as ABAC Workflow, ABAC Assets, Data Warehouse Business Objects (BO);
Furthermore:
- experience of working in a team in multi-disciplinary and multi-cultural environment;
- experience of dealing with lawyers and other specialists on contentious files;
- experience of working in / with an Embassy, a Delegation, an international organisation, NGO, …
would be considered as strong assets.
Specific conditions of employment
The signature of the contract will be subject to prior favourable opinion of the Medical Service.
The successful candidate might be required to undergo security vetting if she or he does not hold already a Personal Security Clearance to an appropriate level, in accordance with relevant security provisions.
Equal Opportunities
The EEAS is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential, this is why we encourage women to apply.
Candidates with disabilities are invited to contact CONTRACTAGENTS-HQ@eeas.europa.eu in order to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure in equality of opportunities with other candidates. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation in accordance with Art 1d.4 of the Staff Regulations.
Application and selection procedure2
Please send your CV and cover letter (with your EPSO CAST number) via email to
Deadline for sending application: 16/12/2021 at 18.00 (CET).
Candidates shall draft their CV following the European CV form which can be found at the following internet address:http://europass.cedefop.europa.eu/en/documents/curriculum-vitae.
Late applications will not be accepted.
The selection panel will make a pre-selection on the basis of the qualifications and professional experience described in the CV and motivational letter, and will produce a shortlist of eligible candidates who best meet the selection criteria for the post. Please note that only shortlisted candidates will be informed about the outcome of the pre-selection phase.
The candidates who have been preselected will be invited for an interview by a selection panel. The panel will recommend a shortlist of candidates for a final decision by the Authority Empowered to Conclude Contracts of Employment. The Authority may decide to interview the candidates on the final shortlist before taking this decision.
Place of employment: EEAS Headquarters, Brussels
Post available: 16.11.2021
1 Staff Regulations of Officials (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS). For reference, see https://eur-lex.europa.eu/legal-content/EN/TXT/?qid=1570023902133&uri=CE…
2 Your personal data will be processed in accordance with Regulation (EU) 2018/1725, as implemented by ADMIN(2019)8 Decision of the High Representative of the Union for Foreign Affairs and Security Policy. The privacy statement is available on the Europa website: (http://eeas.europa.eu/data_protection/rights/index_en.htm) and on the EEAS Intranet: (https://intranet.eeas.europa.eu/page/eeas-work/data-protection/privacy-s…).