We are:
The European External Action Service (EEAS) supports the work of the High Representative in defining and implementing an effective and coherent EU foreign policy. The EEAS supports his tasks of conducting the EU’s Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice President of the Commission with regard to his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.
Within the Directorate for Human Resources, which belongs to the Directorate General for Resource Management (DG RM), the Division “Selection and recruitment ” (RM.HR.2) manages the selection, recruitment and mobility of all categories of staff in Headquarters and Delegations, namely officials (AD, AST and AST/SC), temporary agents, Seconded National Experts (SNEs), contract agents, Junior Experts in Delegations, trainees, etc. We are a busy division with a consistently heavy workload. In our human resources support function, our job is to help other EEAS departments to do their respective job effectively and to contribute to the further development of a modern and professional foreign policy organisation.
We propose:
The position of Secretary in the Division “Selection and recruitment” (RM.HR.2.POOL) – contract agent FGII as per article 3b of the Conditions of Employment of Other Servants of the European Union (CEOS). The selected candidate will work as a “floater” in the European External Action Service.
Jobholders in this position as a “floater” will be assigned for short periods to different services of the EEAS in order to provide secretarial and administrative support. The different assignments provide unique opportunities to get an insight into the work of the EEAS services and to broaden professional experience and skills. The duration of each assignment varies from one month to several months and is frequently of 2-3 months.
This position requires the candidate to acquire competencies in a wide range of areas in order to provide the required support. It takes time and considerable resources to acquire this specialisation and therefore it is necessary, in the interest of the service, for the selected candidate to remain on the post of floater for a minimum of 2 years. Therefore, without prejudice to exceptional situations or for duly justified reasons, the selected candidate will be considered as eligible for other CA FGII posts in the EEAS only after having served at least 2 years as a floater.
We look for:
Eligibility criteria
Candidates for this contract agent FGII post should:
- (i) have passed a valid EPSO CAST in a valid FG for this post
or
- (ii) be registered in the EPSO Permanent CAST in a valid FG for this post https://epso.europa.eu/apply/job-offers_en?keyword=&contract=37&grade=Al…
- have a level of post-secondary education attested by a diploma or a level of secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three year;
- have the capacity to work in languages of CFSP and external relations necessary for the performance of their duties. Knowledge of other EU languages would be an asset.
- be a national of one of the Member States of the European Union and enjoy full rights as a citizen.
Selection criteria
- Proven experience in the secretarial field. Experience in the field of external relations will be an asset;
- sound computer skills (MS Office) and good knowledge of standard administrative procedures. Knowledge of IT tools used in EU institutions (ARES, MIPS, Sysper2, DECIDE, LegisWrite, e-Greffe, RUE) will be an asset;
- ability to perform multiple tasks and adjust to changing priorities and respect deadlines;
- very good knowledge of oral and written English and/or French;
- previous experience in EU institutions and/or EU Delegations would be an asset.
Legal basis
The vacancy is to be filled in accordance with the conditions stipulated under the Conditions of Employment of Other Servants of the European Union (CEOS). 1
The successful candidate will be offered a contract agent position (Function group II); renewable contract for a maximum duration of 6 years (with a valid CAST exam).
Specific conditions of employment
The signature of the contract will be subject to prior favourable opinion of the Medical Service (as per Article 83 of the CEOS).
The successful candidate have to undergo security vetting if she or he does not hold already a valid Personal Security Clearance to an appropriate level (EU SECRET), in accordance with relevant security provisions.
Equal opportunities
The EEAS is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.
Candidates with disabilities are invited to contact CONTRACTAGENTS-HQ@eeas.europa.eu in order to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure in equality of opportunities with other candidates. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation in accordance with Art 1d.4 of the Staff Regulations.
Application and selection procedure2
Please send your CV and cover letter (with your EPSO CAST number) via email to
contractagents-hq@eeas.europa.eu
Deadline for applications. 15 February 2022 at 18.00 (CET).
Candidates shall draft their CV following the European CV form which can be found at the following internet address:http://europass.cedefop.europa.eu/en/documents/curriculum-vitae.
Late applications will not be accepted.
The selection panel will make a pre-selection on the basis of the qualifications and professional experience described in the CV and motivational letter, and will produce a shortlist of eligible candidates who best meet the selection criteria for the post. Please note that only shortlisted candidates will be informed about the outcome of the pre-selection phase.
The candidates who have been preselected will be invited for an interview by a selection panel. The panel will recommend a shortlist of candidates for a final decision by the Authority Authorised to Conclude Contracts of Employment. The Authority may decide to interview the candidates on the final shortlist before taking this decision.
Place of employment: EEAS Headquarters, Brussels, Belgium
Post available: immediately
CONTACT: Vilmos Hamikus, Head of Sector
Email: vilmos.hamikus@eeas.europa.eu
1 Staff Regulations of Officials (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS). For reference, see https://eur-lex.europa.eu/legal-content/EN/TXT/?qid=1570023902133&uri=CE…
2 Your personal data will be processed in accordance with Regulation (EU) 2018/1725, as implemented by ADMIN(2019)8 Decision of the High Representative of the Union for Foreign Affairs and Security Policy. The privacy statement is available on the Europa website: (http://eeas.europa.eu/data_protection/rights/index_en.htm) and on the EEAS Intranet: (https://intranet.eeas.europa.eu/page/eeas-work/data-protection/privacy-s…).