WE ARE:
The European External Action Service (EEAS) supports the work of the High Representative in defining and implementing an effective and coherent EU foreign policy. The EEAS supports his tasks of conducting the EU’s Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice President of the Commission with regard to his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.
Within the SECRE Directorate, RM.SECRE.2 Division’s mission is to protect EEAS Staff, visitors, premises and physical assets in Brussels, as well as to protect classified Information relevant to the EEAS, by putting in place appropriate security measures and procedures. The Division has four sectors: Operations and Accreditations; EEAS Security Policy and Awareness; Projects and Engineering and Security Investigations. The selected candidate will provide administrative support to the Division HQ Security and EEAS Security Policy.
WE PROPOSE:
The position of the Secretary to the Division – contract agent FGII as per article 3b of the Conditions of Employment of Other Servants of the European Union (CEOS).
WE LOOK FOR:
A dynamic, flexible and proactive colleague with good communication and organizational skills with a developed sense of service. The secretary should be able to quickly adapt to new working environment and be a good team-player. The successful candidate should have good computer skills with a sound knowledge of the standard IT applications and administrative procedures. He/she will be entrusted with the following main tasks:
- Provide efficient administrative support to the Division such as supporting the organization of meetings (e.g. Security Committee meetings), prepare minutes of internal meetings, monitor the coordination of briefings files or contributions for the hierarchy and ensure deadlines are met;
- support the preparation of notes and communication to staff to improve approachability, customer approach of the Division as well as efficiency;
- Collect and regularly update the information relating to the Division’s activities in order to contribute to administrate and feed the intranet and the web pages of the Division;
- Ensure the implementation of the procedures concerning the management of documents, including in Ares;
- Assist in organising missions of staff using MIPS application;
- Ensure effective communication and cooperation both within the Division and with other EEAS services.
Read the full vacancy notice and requirements