EIOPA – Legal Specialist

Main responsibilities

• Support the team by ensuring smooth and efficient functioning of the team’s operational processes and information flows (such as for training, travel arrangement, etc.) including planning and monitoring activities, projects, resources and budget lines (assuming the role of financial initiator):
  • Proactively coordinate and manage the organisation of the team’s meetings (including taking minutes), telephone conferences, induction and other information sessions, appointments, associated logistics and documentation to support the team’s processes;
  • Monitor incoming post [emails (different functional mailboxes) and letters], and coordinate the timely production of the legal output and approval of papers for Senior Management and Board meetings and for meetings with management participation, ensuring accuracy, consistency, filing and record keeping of documents in relevant registers (i.e. legal tasks’ register, Access to documents’ TD register);
  • Assist with drafting, editing and versioning of documents, presentations and “legal” owned intranet pages; archive correspondence and documents;
• Support the team in legal tasks, such as
  • handling inquiries from externals;
  • conducting legal research;
  • contributing to the development of legal knowledge sharing of the team (i.e. maintaining/updating compilations, databases, reference documents, etc.);
• Facilitate communication within the team as well as between the team and the rest of the organisation and with external parties;
• Provide support and back-up to other Assistants and Specialists as appropriate;
• Provide any other task as required in the interest of the service.