WE ARE
The European External Action Service (EEAS) supports the work of the High Representative in defining and implementing an effective and coherent EU foreign policy. The EEAS supports his tasks of conducting the EU’s Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice President of the Commission with regard to his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.
The RM.SECRE.5, HQ Real Estate, Safety and Greening Division is responsible for the definition and implementation of the Real Estate policy of the EEAS in Headquarters, and for the Safety and Environmental Policies of the EEAS, both in HQ and in Delegations. In addition, it manages the four buildings that host the EEAS in HQ, the real Estate projects in Brussels, the Service Level Agreement with the OIB and the corresponding budget lines and service contracts.
WE PROPOSE
The position of an Administrative Support Agent – contract agent FGI as per article 3a of the Conditions of Employment of Other Servants of the European Union (CEOS).
A challenging position in the Facility Management Team, responsible for the execution of staff moves, provision of furniture and office supplies, follow-up of repair works and refurbishments, liaising with relevant OIB services (e.g. cleaning) and for ensuring that it delivers an efficient and modern service, adapted to the new ways of working of the institution. S/he will be part of a team of five agents and will work closely with the Sector Team Leader and, under his supervision, with the Headquarters Sector of the Division and liaise with other EEAS Divisions and staff, with the relevant OIB Service. S/he will contribute, as part of the team, to making the service evolve towards a modern facility management service, covering also the new buildings of the EEAS.
We look for
We are seeking a dynamic, proactive and highly motivated colleague with good communication and organisational skills and with a developed sense of service.
Legal basis
The vacancy is to be filled in accordance with the conditions stipulated under the Conditions of Employment of Other Servants of the European Union (CEOS). 1
Eligibility criteria
In order to be eligible for the post of contract agent FG I candidates must:
- (i) have passed a valid EPSO CAST in a valid FG for this post
or
(ii) be registered in the EPSO Permanent CAST in a valid FG for this post https://epso.europa.eu/apply/job-offers_en?keyword=&contract=37&grade=Al…
Candidates must meet the minimum qualifications for engagement as contract agent FG I:
- Have successful completion of compulsory education
- Be a national of one of the Member States of the European Union and enjoy full rights as a citizen.
- Have the capacity to work in languages of CFSP and external relations necessary for the performance of their duties. Knowledge of other EU languages would be an asset.
Selection criteria
Candidates should:
– have a sufficient understanding of how the EEAS works;
– have the ability to understand users’ needs and work in a service-oriented fashion;
– have the ability to communicate clearly with customers;
– have good organisational skills to organise her/his work as part of a team;
– have a sense of document management and tracing of processes;
– be proactive in searching for solutions to unforeseen problems;
– have the capacity to perform with accuracy and in a flexible manner a diversity of tasks in a complex institutional environment;
– be able to express him/herself correctly in both English and French (orally and in writing); and
– be able to work autonomously and deliver under pressure;
– be able to adapt to new IT tools and working methods.
Furthermore:
– experience in other technical and administrative support functions;
will be considered strong assets.
Specific conditions of employment
The signature of the contract will be subject to prior favourable opinion of the Medical Service.
The successful candidate might be required to undergo security vetting if she or he does not hold already a Personal Security Clearance to an appropriate level, in accordance with relevant security provisions.
Equal opportunities
The External Action Service applies an equal opportunities policy.
Application and selection procedure2
Please send your CV and cover letter (with your EPSO CAST number) via email to
RM-SECRE-5@eeas.europa.eu
Deadline for sending applications: 29/03/2022 at 18.00 (CET).
Candidates shall draft their CV following the European CV form which can be found at the following internet address: https://europa.eu/europass/en/create-europass-cv.
Late applications will not be accepted.
The selection panel will make a pre-selection based on the qualifications and professional experience described in the CV and motivational letter, and will produce a shortlist of eligible candidates who best meet the selection criteria for the post.
The candidates who have been preselected will be invited for an interview by a selection panel. The panel will recommend a shortlist of candidates for a final decision by the Authority Empowered to Conclude Contracts of Employment. The Authority may decide to interview the candidates on the final shortlist before taking this decision.
Place of employment: EEAS Headquarters, Brussels, Belgium
Post available: 1 May 2022
1 Staff Regulations of Officials (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS). For reference, see
https://eur-lex.europa.eu/legal-content/EN/TXT/?qid=1570023902133&uri=CE…
2 Your personal data will be processed in accordance with Regulation (EU) 2018/1725, as implemented by ADMIN(2019)8 Decision of the High Representative of the Union for Foreign Affairs and Security Policy. The privacy statement is available on the Europa website: (http://eeas.europa.eu/data_protection/rights/index_en.htm) and on the EEAS Intranet:
(https://intranet.eeas.europa.eu/page/eeas-work/data-protection/privacy-s…).