EFSA – Budget and Resources Officer

Budget and Resources Officer

EFSA/X/AD/2022/14

 

The European Food Safety Authority (EFSA), based in Parma, Italy 

is looking for a 

Budget and Resources Officer

(Temporary Agent, Grade AD7) 

Please send us your application by no later than 24 January 2023 at 23:59 (local time), following the instructions in the ANNEX. 

The purpose of this call is to establish a talent pool (reserve list) that may be used for the recruitment of staff when a position becomes available and will be valid until 31/12/2024. The validity of the talent pool may be extended.

 

 IS THIS JOB FOR YOU?

 Are you passionate about financial and human resource planning and monitoring activities with expertise in portfolio management?

Are you interested in applying your skills and expertise to coordinate the definition of the EFSA annual and multiannual plan work programme, and deliver performance insights to drive the alignment of EFSA’s activities and resources to the organisation’s strategic objectives?

The jobholder will work in the Management and Services Department. The mission of the department is to provide services and solutions ensuring sound governance and accountability, efficient use of resources and an inspiring working environment.

 

Your key responsibilities

• Manage activities, as well as continuous improvement, related to budget and human resource planning of the organisation applying portfolio management, project and processes management methodologies;
• Coordinate the alignment of the portfolio of processes, programmes and projects to the organisation’s strategy;
• Participate in strategic and operational planning, monitoring and reporting activities, preparation of monitoring tools;
• Provide budget/resource related business intelligence and reporting;
• Provide data analysis at different levels of aggregation in terms of inputs (e.g. financial and human resources); project and process performance at output, outcome and impact level;
• Contribute to the development and diffusion of Portfolio/Programme/Project/Process Management methodologies (e.g. PM2, PgM2, ISO9000, etc.) in the organisation;

 

WHY EFSA?

You will play an active role in an organisation that makes a difference to the lives of 445 million EU citizens.
EFSA employs over 550 staff members, and its Scientific Committee and Panels engage highly qualified and independent scientific experts. Every position within EFSA plays an important part in creating an inspirational environment in which to work and develop.
EFSA’s standards and values are driven by ethics and integrity and all staff is expected to act in a manner consistent with its principles, including fairness, transparency and impartiality in work practices and conduct towards other people.

EFSA is an equal opportunities employer and encourages applications from all suitably qualified candidates without any distinction on grounds of age, gender, sexual orientation, impairment and disability, ethnic or social origin, religion or belief. All EFSA staff is committed to creating an open and inclusive environment.
As an EFSA staff member, you will have the chance to make a difference to European food safety working in an international and dynamic environment. You will also be able to participate in several valuable networking opportunities across Europe.
Furthermore, you will be joining EFSA at an exciting time as we are bringing the Transparency Regulation which expanded EFSA’s mandate and made EFSA grow considerably  to  a cruising speed over the next few years.

To find out more about EFSA, visit us at www.efsa.europa.eu.

 

WHAT CAN WE OFFER YOU?

 Life in Parma

Parma is a lively city of around 200.000 inhabitants located in the Italian region of Emilia-Romagna and ranked as one of the most liveable cities in Italy. Its centre is rich in art, with architecture from different periods and plenty of parks. Parma is famous for its food, surrounding picturesque countryside and medieval castles. It is strategically located between major cities like Milano and Bologna and within reachable distance from ski resorts, seaside and mountains.

Salary and benefits

EFSA can offer the selected candidate a contract of 5 years with the possibility of renewal. If renewed for a second time, the contract will be for an indefinite period. More information can be found in the Notice on policy on the duration of staff contracts at EFSA.

The successful candidate will be recruited as Temporary Agent Grade AD7 with the basic salary starting from € 6.568 monthly, subject to an annual review of remuneration provided for in Article 65(1) of the Staff Regulations.

 

In addition to the basic salary, EFSA offers a range of benefits:

• Various allowances to which the successful jobholder may be entitled, such as a household allowance, expatriation allowance (16% of basic salary), dependent child allowance and education allowance. The salary is subject to a Community tax deducted at source and staff members are exempt from national taxation.
• Wide range of leaves (e.g. annual leave, parental leave, public holidays) and flexible working hours. Besides working in EFSA’s modern headquarter located in the heart of Parma, staff members are also offered the possibility to telework.
• A comprehensive welfare package including pension scheme, medical, accident and occupational disease insurance coverage, unemployment and invalidity allowance, and travel insurance. Further information regarding rights, conditions of employment and benefits can be found at the following links:

Staff Regulations

Frequently Asked Questions

 

WHAT ARE THE SELECTION REQUIREMENTS?

You must satisfy the following requirements on the closing date for submission of your application:

I.  Eligibility criteria

1. General requirements

• Be national of a Member State of the European Union, Iceland or Norway; 

• Enjoy full rights as a citizen;

• Have fulfilled any obligations imposed by laws concerning military service;

• Be physically fit to perform the duties linked to the post;[1]

• Have a thorough knowledge of one of the EU official languages and a satisfactory knowledge of another EU language;

• Meet the character requirements for the duties involved.

 

2. Qualifications

a)    A level of education which corresponds to completed university studies of at least four (4) years attested by a diploma[2] ;

OR

b)   A level of education which corresponds to completed university studies of at least three (3) years attested by a diploma[2], and in addition at least one (1) year of professional experience.

 

3. Experience

In addition to the above, at least six (6) years of proven professional experience[3] acquired after having obtained the qualifications mentioned in point 2.

In case you do not fulfil all the eligibility criteria, your application will not be taken into consideration.

 

II. Selection criteria

The following competencies will be assessed throughout the different phases of the selection procedure. Candidates are also expected to demonstrate effective communication in both spoken and written English as well as strong motivation for the position.

 

1. Technical competencies

1. At least 6 years of professional experience in planning and budgeting activities applying portfolio management (e.q. scenario development, analysis and prioritisation)
2. At least 6 years of professional experience in reporting and business analytics including methodologies and tools for qualitative and quantitative business controlling, business intelligence and related tool
3. Proven professional experience in developing communication or presentation material and facilitating interactions (e.g. workshops) with internal (e.g. senior and middle management) and external (e.g. management board, institutional partners) stakeholders;
4. Proven professional experience in project-processes management methodologies (e.g. PM2, PgM2, ISO9000, etc.);
5. Proven professional experience in designing and managing business controlling systems aimed at providing support to the decision-making process;
6. Knowledge of relevant EU Institutions’ rules and regulations, and in particular the EU Financial regulation, the EU Internal Control Framework and related budget and resource management modalities.

 

2. Behavioural competencies

i. Deal with ambiguity: Able to work constructively within unexpected and unpredictable situations and show resilience and composure, even in difficult or adverse circumstances; able to decide and act without having the total picture; accept constructive feedback in a positive manner;

ii. Demonstrate political savvy and strategic agility: Look beyond the current situation and visualise what the future can bring with a keen sense for arising opportunities and good understanding of how and when to best pursue them; able to think in a creative and innovative way;

iii. Focus on stakeholder needs: Committed to meet the expectations and requirements of internal and external stakeholders; establish and maintain effective relationships with stakeholders and gain their trust and respect;

iv. Plan and measure for results: Set ambitious goals that exceed the targets and create plans to achieve them; ensure an efficient and responsible planning and management of resources;

v. Work with others: Work confidently within a group and contribute to achieve the common goals, understanding own role and how it supports the team and the organisation; able to cooperate, listen actively, manage conflicts and motivate colleagues.

 

NOTE

Candidates are invited to read the ANNEX that represents an integral part of this vacancy and provides information on how to complete the application, the steps of the selection process and appeal procedures.

This vacancy is published as well internally at the grade bracket AD5 – AD7.

[1] Before appointment, a successful candidate shall be medically examined by an institution’s medical officer in order that the European Food Safety Authority may be satisfied that the candidate fulfils the requirement of article 28(e) of the Staff Regulations of the Officials of the European Communities.

[2] Any academic qualification mentioned in the application form shall be duly supported by evidence (original or certified copies of e.g. diplomas, certification, etc.) Only qualifications issued by EU Member State authorities and qualifications recognised as equivalent by the relevant EU Member State authorities will be accepted. In instances where diplomas are obtained from a non-EU Member State, EFSA may request the candidate to provide a relevant document of comparability issued by a recognised authority.

[3] Any professional experience mentioned in the application form shall be duly supported by evidence (original or certified copies of e.g. contracts, payslips etc.). Professional experience shall be taken into account from the date on which the person fulfils the minimum qualifications for engagement. In order for your professional experience to be taken into consideration, it must be supported by relevant documents attesting an actual work relationship defined by the following elements: real, genuine work; on a paid basis; as employee (any type of contract), or provider of a service.  Any given period may be counted only once (in order to be calculated as eligible, years of studies or professional experience to be taken into account shall not overlap with other periods of studies or professional experience). Professional activities pursued part-time will be calculated pro-rata on the basis of the certified percentage of full-time hours worked. PhDs acquired in a field relevant to the job description can be counted as professional experience up to 3 years. Paid traineeships are counted as working experience. Prior to contract signature, the successful candidate(s) will need to provide copies of documents proving the candidate’s work experience.