EFSA – Corporate Planning and Monitoring Officer

Corporate Planning and Monitoring Officer

EFSA/X/AD/2023/02

 

The European Food Safety Authority (EFSA), based in Parma, Italy 

is looking for a 

Corporate Planning and Monitoring Officer

(Temporary Agent, Grade AD7) 

Please send us your application by no later than 6 March 2023 at 23:59 (local time), following the instructions in the ANNEX. 

The purpose of this call is to establish a talent pool (reserve list) that may be used for the recruitment of staff when a position becomes available and will be valid until 31/12/2024. The validity of the talent pool may be extended.

 

 IS THIS JOB FOR YOU?

Are you passionate for governance and performance with expertise in strategy definition and implementation? 

Are you interested in applying your skills and expertise to coordinate the EFSA corporate planning, monitoring, and reporting activities, and deliver performance insights to drive the alignment of EFSA’s activities and resources to the organisation’s strategic objectives?

The jobholder will work in the Management and Services Department. The mission of the department is to provide services and solutions ensuring sound governance and accountability, efficient use of resources and an inspiring working environment.

Your key responsibilities

• Ensure the implementation of the corporate planning and monitoring process of EFSA, including:
  • The definition and review of EFSA’s multiannual strategy;
  • The preparation of related reports, such as the Single Programming Document, the Consolidated Annual Activity Report, infra-annual progress reports;
  • The definition of EFSA’s annual and multiannual plan work programme, and the alignment of EFSA’s activities and resources (budget and FTEs) to the organisation’s strategic objectives;
  • EFSA budget planning, monitoring, and reporting
  • The delivery of performance insights to drive the achievement of EFSA’s strategic objectives;
• Provide guidance and recommendations to internal and external actors in the area of corporate planning, monitoring and reporting;
• Manage relations and communication with internal and external stakeholders in the area of corporate planning, monitoring and reporting;
• Provide strategic input on EFSA’s governance and performance management approaches;
• Coordinate activities of the team and other contributors to the corporate planning, monitoring and reporting process and ensure they are equipped and sufficiently supported to achieve successful results.

 

WHY EFSA? 

You will play an active role in an organisation that makes a difference to the lives of 445 million EU citizens.

EFSA employs over 550 staff members, and its Scientific Committee and Panels engage highly qualified and independent scientific experts. Every position within EFSA plays an important part in creating an inspirational environment in which to work and develop.
 

EFSA’s standards and values are driven by ethics and integrity and all staff is expected to act in a manner consistent with its principles, including fairness, transparency and impartiality in work practices and conduct towards other people.

EFSA is an equal opportunities employer and encourages applications from all suitably qualified candidates without any distinction on grounds of age, gender, sexual orientation, impairment and disability, ethnic or social origin, religion or belief. All EFSA staff is committed to creating an open and inclusive environment.
 

As an EFSA staff member, you will have the chance to make a difference to European food safety working in an international and dynamic environment. You will also be able to participate in several valuable networking opportunities across Europe.
You will be joining EFSA at an exciting time as we are implementing the EFSA Strategy 2027, aligned with the Transparency Regulation, which increased EFSA’s responsibilities towards EU citizens. The following are the objectives of the Strategy 2027.
1.    Deliver trustworthy scientific advice and communication of risks from farm to fork. 
2.    Ensure preparedness for future risk analysis needs. 
3.    Empower people and ensure organisational agility. 
 

To find out more about EFSA, visit us at www.efsa.europa.eu.

 

 

WHAT CAN WE OFFER YOU? 

Life in Parma

Parma is a lively city of around 200.000 inhabitants located in the Italian region of Emilia-Romagna and ranked as one of the most liveable cities in Italy. Its centre is rich in art, with architecture from different periods and plenty of parks. Parma is famous for its food, surrounding picturesque countryside and medieval castles. It is strategically located between major cities like Milano and Bologna and within reachable distance from ski resorts, seaside, and mountains.

 

Salary and benefits

EFSA can offer the selected candidate a contract of 5 years with the possibility of renewal. If renewed for a second time, the contract will be for an indefinite period. More information can be found in the Notice on policy on the duration of staff contracts at EFSA.

The successful candidate will be recruited as Temporary Agent Grade AD7 with the basic salary starting from € 6.863 monthly, subject to an annual review of remuneration provided for in Article 64 and Article 65(1) of the Staff Regulations.

In addition to the basic salary, EFSA offers a range of benefits:

• Various allowances to which the successful jobholder may be entitled, such as a household allowance, expatriation allowance (16% of basic salary), dependent child allowance and education allowance. The salary is subject to a Community tax deducted at source and staff members are exempt from national taxation.
• Wide range of leaves (e.g. annual leave, parental leave, public holidays) and flexible working hours. Besides working in EFSA’s modern headquarter located in the heart of Parma, staff members are also offered the possibility to telework.
• A comprehensive welfare package including pension scheme, medical, accident and occupational disease insurance coverage, unemployment and invalidity allowance, and travel insurance. Further information regarding rights, conditions of employment and benefits can be found at the following links:

Staff Regulations

Frequently Asked Questions

 

WHAT ARE THE SELECTION REQUIREMENTS?

You must satisfy the following requirements on the closing date for submission of your application:

I.  Eligibility criteria

1. General requirements

• Be national of a Member State of the European Union, Iceland or Norway; 

• Enjoy full rights as a citizen;

• Have fulfilled any obligations imposed by laws concerning military service;

• Be physically fit to perform the duties linked to the post;

• Have a thorough knowledge of one of the EU official languages and a satisfactory knowledge of another EU language;

• Meet the character requirements for the duties involved.

2. Qualification

a) A level of education which corresponds to completed university studies of at least four (4) years attested by a diploma;

OR

b) A level of education which corresponds to completed university studies of at least three (3) years attested by a diploma, and in addition at least one (1) year of professional experience.

3. Experience

In addition to the above, at least six (6) years of proven professional experience acquired after having obtained the qualifications mentioned in point 2.

In case you do not fulfil all the eligibility criteria, your application will not be taken into consideration.

II. Selection criteria

The following competencies will be assessed throughout the different phases of the selection procedure. Candidates are also expected to demonstrate effective communication in both spoken and written English as well as strong motivation for the position.

1. Technical competencies

i. At least 6 years of professional experience in corporate planning, monitoring and reporting activities, using good practice management systems, methodologies and tools;

ii. At least 3 years of professional experience in strategy definition and implementation, using good practice management systems, methodologies and tools;

iii. Proven experience in creating corporate reports and documentation, presentations and other communication material and facilitating interactions (e.g. workshops) with internal (e.g. senior and middle management) and external (e.g. management board, institutional partners) stakeholders;

iv. Proven experience in the coordination of activities (e.g. processes, programmes, projects) and the underlying resources (e.g. people, budget), using good practice management systems, methodologies and tools;

v. Proven experience working with/in EU Institutions’/Agencies, and in particular, the EU performance framework and related budget and resources management modalities.

2. Behavioural competencies

i. Deal with ambiguity: Able to work constructively within unexpected and unpredictable situations and show resilience and composure, even in difficult or adverse circumstances; able to decide and act without having the total picture; accept constructive feedback in a positive manner;

ii. Demonstrate political savvy and strategic agility: Look beyond the current situation and visualise what the future can bring with a keen sense for arising opportunities and good understanding of how and when to best pursue them; able to think in a creative and innovative way;

iii. Focus on stakeholder needs: Committed to meet the expectations and requirements of internal and external stakeholders; establish and maintain effective relationships with stakeholders and gain their trust and respect;

iv. Plan and measure for results: Set ambitious goals that exceed the targets and create plans to achieve them; ensure an efficient and responsible planning and management of resources;

v. Work with others: Work confidently within a group and contribute to achieve the common goals, understanding own role and how it supports the team and the organisation; able to cooperate, listen actively, manage conflicts and motivate colleagues.

 

NOTE

Candidates are invited to read the ANNEX that represents an integral part of this vacancy and provides information on how to complete the application, the steps of the selection process and appeal procedures.

 

This vacancy is published as well internally at the grade bracket AD5 – AD7.